AoC SE - Association of Colleges South East

Privacy Policy

General Data Protection Regulation (GDPR) Privacy Policy

AoC Ltd will be the ‘Data Controller’ of the personal data you provide to us.
We only collect basic personal data about you, including name, role and designation, organisation you work for, email, and telephone number. The processing of your personal data is for AoC’s legitimate interests as a not-for-profit membership organisation.

Why we need your data

We need to collect and retain your basic personal data in order to provide you with sector updates, blogs, briefings, announcements, policy and funding information, reports, and information about AoC events and training opportunities. We will not collect any personal data from you we do not need in order to provide and oversee these services to you.

What we do with your data

All personal data is processed by relevant AoC staff in the UK.  This data is located and stored on servers managed by AoC’s IT Services’ contractor, who act as AoC’s data processor and are compliant with the provisions of the GDPR. No third parties have access to your personal data unless the law allows them to do so, or unless you opt in to take part in AoC-led projects or data sharing arrangements; in which case a separate privacy notice will apply.

Hard copies of your personal data may be kept, and these are retained in lockable storage units.

We have a Data Protection policy in place to oversee the effective and secure processing of your personal data.  This policy can be found on AoC’s website.

How long we keep your data

We will retain your basic personal data while you are subscribed to AoC.  Thereafter, it will be securely deleted.

What we would also like to do with your data

We would like to use your name and email address to inform you of our future offers and similar products. This information is not shared with third purposes and you can unsubscribe at any time via telephone, email or on our website.

What are your rights

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact AoC’s Data Protection Officer

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Information Commissioner’s Office

AoC SE Website Privacy Statement

This privacy statement sets out how the Association of Colleges – South East (AoC SE) collects, stores, uses and protects any information that you give AoC SE when you use this website.

AoC SE collects information either via cookies or by completing forms.

AoC SE is committed to ensuring that your privacy is protected. Should we ask you to provide certain information, by which you can be identified when using this website you can be assured that it will only be used in accordance with this Privacy Statement.

AoC SE may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are aware of any changes.

How we use cookies

A cookie is a small file which is placed on your computer / device when you access a website. Cookies allow a website to recognise your computer / device. Some cookies expire at the end of your browsing session; these are known as Session Cookies. Others, known as Persistent Cookies, reside on you computer device for a longer period of time. This website uses both types of cookie.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This, however, may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

What we do with the information we gather

Information we collect through enquiry or booking forms on the website is used only to respond to those enquiries or process bookings to events. Information collected through the cookies is used for analytical purposes only.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical and electronic procedures to safeguard and secure the information we collect online.

Controlling your personal information

We will not sell, distribute or lease any information collected via the web to third parties unless we are required by law to do so. If you have previously agreed to us using your personal information e.g. when you have attended an event, you may change your mind at any time by writing to or emailing us at shona.reston@aoc.co.uk

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please write to AoC SE , c/o Merrist Wood College, Worplesdon, Guildford, GU3 3PE

If you believe that any information we are holding on you is incorrect or incomplete, please write to us at the above address or email us as soon as possible. We will promptly correct any information found to be incorrect.